-
Quality, Reliability and Integrity
-
Practical and Professional Outlook
-
Security of your records
-
Excellent Services and Availability
-
Partnership and Teamwork with customers
-
Constant Innovation and Process Improvements
-
Dependability
-
Deep domain knowledge in diverse fields
-
Infrastructure and security
Infrastructure and security
We have state-of-the-art computing and communication technology. Our Internet and telecom technologies in the center provide the perfect platform for customer service and support on par with industry standards. We use some of the latest security technologies to ensure data integrity for our clients.
Cosmic follows well defined multiple physical and software security system to ensure consistent quality results. Utilizing robust Web deployable software, Cosmic provides powerful Workflow Management System (WMS) https://www.smartpaperless.com/ hosted on servers located in US. All the data loaded to Workflow Management System resides on these servers and never leave US shore. Our team connects to these servers via secured VPN tunnel.
Network and Data Security
Cosmic has invested in a state of the art infrastructure which features:
-
Firewalls and IDS monitored around the clock.
-
Antivirus installed on all desktops and servers.
-
Restricted access to Servers and shared areas on the servers to ensure that only authorized personnel are allowed to access the relevant data.
-
Restricted Access to the internet.
-
Workstations with disabled Media such a floppy drives, USB drives, & printers.
Employee Security
Cosmic follows a stringent HR policy which features:
-
Non-disclosure Agreements during time of employment.
-
Reference checks at the time of recruitment, from past employers.
-
Educational qualifications verified directly with educational institutions and a criminal background check from local police stations.
Audits
Cosmic follows an ongoing evaluation and regular Annual Audit Program, as a part of ISO process wherein the following are evaluated:
-
Policies and processes both for ISO and the organization as a whole.
-
Local security.
-
Network security.
-
Vulnerability assessment.
-
Confidentiality and privacy.
Confidentiality and privacy
We at Cosmic are sensitive to customer concerns and ensure absolute confidentiality and privacy of any information that is given to us. Customers can specify their preferred method of contact with us and we will not disclose their identity without their expressed or written consent.
Cosmic reduces costs and enables your team to focus on functions that are core to your company's growth. Whether you are a business owner, financial professional or individual, Cosmic can provide you with the tools you need to better manage your business and personal financial data, records and information storage needs.
Cosmic provides individualized services customized to meet the unique needs of each of our clients. Our products are geared towards small to medium sized businesses generating between $100,000 and $20 million annually in gross revenues. Cosmic's services allow companies to reduce bookkeeping and financial operating cost but still improve administrative and reporting capabilities.
OUTSOURCING SOLUTIONS:
With our 24/7 Bookkeeper starting as low as $99 per month for paperless overnight sign-up, you owe it to yourself and your business to learn how we can help you:
-
Save money by saving on administrative overheads.
-
Focus more on your core business.
-
Access your documents 24/7.
-
Trust on the professionals.
-
Paperless office technology with the Internet.
What types of small businesses does this work for?
-
Accounting, Tax, and Billing Service Firms.
-
Real Estate Sales.
-
Financial Services Offices.
-
Insurance Offices.
-
Legal Offices.
-
Collection Firms.
-
Large Ticket Sales Firms - of almost any type.
-
Internet Website Development Companies.
-
Computer Service and Installation Firms.
-
Advertising Firms.
-
Employment & Human Services
-
Travel Agencies.
-
Construction Companies.
-
Consumer Service Companies.
The Cosmic Advantage
Provide timely and accurate data processing and reporting.
-
Cost a fraction of in-house staff costs.
-
Provide professionals access and organize financial information for business owners and professionals.
-
Virtual storage and retrieval of business and other documents.
-
Data remains secure and accessed only by authorized staff.
-
We are available to serve you, with offices both in USA and India.
Cosmic Bookkeeper:
Cosmic Bookkeeper service is suitable for small or mid size businesses wanting to outsource part or all of their bookkeeping function to us to improve their efficiency and reduce their costs. Our customer's gain 24/7 secure access to their accounts and financial records from the internet. Our clients either fax, scan-and-upload or email invoices, statements, and other information to Cosmic for processing the information.
The Bookkeeper offers the following features:
-
Bank reconciliation.
-
Payroll solutions.
-
Transactional processing and financial record-keeping.
-
Monthly, quarterly or annual reporting (balance sheet, income statement, cash flow, accounts payable and receivable aging reports).
-
Online 24/7 secure web access via our proprietary Cosmic 24/7 workflow management system (paperless overnight) digital web portal.
So simply fax, scan or email invoices, statements, and other information to Cosmic for data entry.
Bank reconciliation and data entry:
-
Our skilled staff is trained to enter data from on line read-only banking access on a daily basis. Therefore our clients have their bank accounts updated and reconciled daily when there are numerous transactions every day, without having to employ a full time bookkeeper.
-
Monthly reconciliation is done when our staff does not have access to read-only banking access. In such cases bank is reconciled immediately upon receipt of bank statement.
Payroll accounting:
-
We work with the company's payroll service provider like ADP and others. We gather all the payroll information including computation of commissions and provide it to the payroll service provider every pay period for timely processing of the payrolls.
-
Once the payroll has been processed by the payroll service provider our skilled staff will enter the payroll information in the accounting records in a timely manner.
-
Our staff will then review the payroll records and checks to make sure that the information processed by the payroll service provider matches with the information that was provided to them.
Accounts receivable management:
Our staff provides the following support functions in the accounts receivable management:
-
Daily Invoice data entry to reflect updated accounts receivable accurately
-
Mail/email customer invoices if required
-
Account receivable collection service by contacting the customers with overdue accounts over phone or by writing to them.
-
Payment posting for customer payments received.
-
Review the accounts receivable for ageing and identify long outstanding receivables and recommend reserves for doubtful accounts.
Accounts payable management:
Our analyst provides the following support functions in the accounts payable management:
-
Receive all bills for data entry and organize those in proper order
-
Enter all bills in the accounting system to reflect updated accounts payable daily
-
Credit card statement access and data entry of expenses daily to provide updated information on expenses.
If access is not provided data entry done on monthly basis.
-
Maintaining copies of the bills in digital format for ready access.
-
Review and analysis of accounts payable ageing and cash flow planning for expenses
Talented Financial Team
The Cosmic team is comprised of the finest trained financial professionals. Our experienced financial specialists have the support of a group of financial professionals with years of experience.
After a detailed interview and testing process our people are hired and trained to carry out their duties under strict supervision. Our team of highly trained accountants has considerable hands-on experience and are supervised by managers who are conversant with the latest guidelines and pronouncements on like the US GAAP, IAS and SEC regulations.